Betreuungsvertrag für Hortkinder
Childcare Contract for After-School Care (Hort)
City of Dresden – Municipal Childcare Facilities
Contract for After-School Care Children
regarding admission and care in a childcare facility pursuant to Section 22 of the German Social Code Book VIII (SGB VIII) and the Saxon Act on the Promotion of Children in Childcare Facilities (SächsKitaG).
Contracting Parties
Between the legal guardian(s):
Name: (add here Name and Adress Mother)
Address:
Name: (add here Name and Adress Father)
Address:
and
The City of Dresden, Municipal Childcare Facilities, represented by the responsible administrator of the Childcare Contributions Office.
§1 Admission Data
In a childcare facility operated by the Municipal Childcare Facilities Dresden, the following child is admitted:
Surname: First Name: Date of Birth: Care Begins:
Child’s Address:
After you have written in the Adress of your child, you have to choose between 2 options: either the contract is terminated from … to (box 1) or the contract is terminated to the 31st of july of that year, when your child will finish the 4th grade (box 2).
The child is admitted to after-school care (Hort).
A registration number (Personenkennnummer) will be assigned by the Childcare
Contributions Office and must be quoted for inquiries or changes regarding the childcare arrangement.
§2 Conditions
The contract becomes effective only if:
- The child attends the school assigned to the after-school care facility; and
- The child has age-appropriate measles vaccination protection, or for children older than 24 months, proof is provided of a recent first measles vaccination where the second vaccination could not yet be administered due to the medically required interval.
If this is the child’s first admission to childcare in Saxony:
- The legal guardians must provide either the child health booklet (U-Heft) or a medical certificate proving that the child has received a medical examination appropriate for their age and has received all publicly recommended vaccinations, or that the guardians have declared their refusal to consent to certain vaccinations.
Additional conditions (if applicable):
- The contract is valid only if the childcare facility specified in §3 receives the required operating license under Section 45 SGB VIII.
- The contract is valid only if the childcare facility specified in §3 receives the necessary modification to its operating license under Section 45 SGB VIII. –> you do not have to make a cross
§3 Childcare Facility
The child will be admitted to:
Hort der 117. Grundschule
Reichenbachstraße 12
01069 Dresden
The Municipal Childcare Facilities Dresden reserve the right to place the child temporarily in another childcare facility for operational reasons (e.g., renovation work or emergencies). The same applies in cases of emergency childcare.
§4 Legal Basis / Admission Documents / Educational Concept
- Childcare is governed by:
- Saxon Childcare Act (SächsKitaG)
- German Social Code Book VIII (SGB VIII)
- German Social Code Book XII (SGB XII)
- Administrative regulations concerning parental contributions
- Funding regulations of the City of Dresden
- The admission documents and the educational concept of the childcare facility form part of this contract. The educational concept may be inspected at the facility and provided upon request.
§5 Care Hours
The daily care period may be selected as:
- 5 hours
- 6 hours
- 7 hours
- 8 hours
- 9 hours
- 10 hours
- 11 hours
–-> please choose one
The agreed care time is calculated continuously. Interruptions due to the child’s absence (e.g., doctor appointments or participation in external activities) do not reduce the booked hours, except for school teaching time between morning and afternoon care.
On school-free days, additional free care beyond the agreed hours may be used.
Changes to care hours are only possible for an entire calendar month and must be requested in writing at least one month in advance.
§6 Parental Contributions
- A monthly parental contribution is charged for childcare. The amount is determined by official notice according to the current parental contribution regulations.
- Contributions are due on the 15th of each month. For children with increased support needs receiving integration assistance, the corresponding approval notice must be submitted.
§7 Opening Hours
Childcare facilities are generally open Monday through Friday within the framework opening hours of 6:00 a.m. to 6:00 p.m.
The specific opening hours are determined by the facility management in consultation with the parents‘ council.
§8 Closure Periods
- The childcare facility may establish closure periods in consultation with the parents‘ council. Parents will be informed in good time. Emergency childcare will be offered to working parents during these periods.
- Closure periods do not affect the obligation to pay parental contributions.
§9 Duty of Supervision
- If a child is not collected, from 7:00 p.m. onward the child will be taken by an educational professional to the Children’s and Youth Emergency Service:
Kinder- und Jugendnotdienst
Rudolf-Bergander-Ring 43
Information will be left at the childcare facility regarding the child’s whereabouts and contact details.
- Any costs incurred due to this transfer must be borne by the legal guardians.
§10 Notification Obligations
The legal guardians must immediately notify the facility management in writing of any changes in personal circumstances, including:
- Address changes
- Private telephone number changes
- Business telephone number changes
- Changes in marital status
§11 Termination
The legal guardians have the right to terminate the contract with one month’s notice effective at the end of the following month. The termination must be submitted in writing.
(2) The state capital Dresden is entitled to an extraordinary right of termination, in particular if the legal guardians are in arrears with the payment of at least two monthly contributions or are in arrears with reduced monthly contributions due to eligibility for a fee reduction.
(3) If a child covered by this contract completes primary school within the school district to which they are assigned, this contract shall end at the end of the month in which schooling is completed. Upon application by the legal guardians, a decision on the possibility of continuing the childcare contract at the newly assigned location shall be made depending on the provider’s capacity and the available places at that location.
§ 12 Final Provisions
(1) Should individual provisions of this contract be or become invalid or unenforceable after the conclusion of the contract, the validity of the remaining provisions shall remain unaffected. The invalid or unenforceable provision shall be replaced by a valid and enforceable provision that comes as close as possible to the economic purpose intended by the parties. The above shall apply accordingly if the contract contains a gap.
(2) Amendments or additions to this contract must be made in writing. If this requirement is not met, they shall be invalid.
(3) The place of jurisdiction arising from this contract is Dresden.
Date, Signature
Legal Guardian 1
Date, Signature
Legal Guardian 2
The following is to be completed by the case officer:
Confirmation of the accuracy of the contract data by the facility management
Date, Signature, Stamp
Date, Signature
Caseworker of the Contributions Office
Angaben zum Kind
Information About the Child
Child’s surname:
Child’s first name:
Child’s address:
Date of birth:
Legal Guardian 1 + Legal Guardian 2
Surname:
First name:
Address:
Telephone:
Email:
* Information is only required for Legal Guardian 2 if it differs from Guardian 1.
1. Mandatory Information for Admission to a Daycare Facility
Are there any health impairments affecting the child that could influence care in the facility and/or require targeted support?
☐ Yes ☐ No
If yes, please specify.
The child receives integration assistance
☐ Yes ☐ No
If yes, please specify the corresponding support needs.
Mandatory information for first-time admission to daycare in Saxony
Parents must provide proof that the child has received age-appropriate protective vaccinations when enrolling in a daycare facility in Saxony for the first time. This proof must be provided through a medical certificate or vaccination record.
Vaccination Status (completed by facility management)
☐ Child has received all age-appropriate vaccinations according to Saxon recommendations.
☐ Child has not received all vaccinations. The parents do not consent to the following vaccinations:
(Please specify.)
2. Voluntary Information About Your Child
Permission for tick removal by educational staff
☐ Yes ☐ No
The child currently receives:
- Therapy (e.g., speech therapy, occupational therapy, physiotherapy)
☐ Yes ☐ No
If yes, which therapies?
- Early intervention support
☐ Yes ☐ No - Family support services
☐ Yes ☐ No
Other Aspects to Consider
Is the child’s mother tongue / first language not German?
☐ Yes ☐ No If yes, which language?
Are there any dietary requirements or special nutritional considerations?
☐ Yes ☐ No If yes, please specify.
Are there any religion-related considerations you would like us to know about?
☐ Yes ☐ No If yes, please specify.
Are there any other aspects regarding your child’s care that you would like to inform us about?
☐ Yes ☐ No If yes, please specify.
Date, Signature – Legal Guardian 1
Date, Signature – Legal Guardian 2
Abholvollmacht für einen Fahrdienst
Dieses Formular müssen Sie nur ausfüllen, falls Sie einen Fahrdienst für Ihr Kind brauchen.
Authorization for Child Pickup by a Driving Service
You only need to fill out this form if you require a transport service for your child.
Child’s surname:
Child’s date of birth:
Legal guardian:
Child’s first name:
Pickup by an Authorized Transportation Service
Name of transportation service: __________________
Street and house number: __________________
Postal code and city: __________________
Telephone number: __________________
In the case of separated legal guardians, the guardian with whom the child primarily resides may decide on granting this authorization.
Date: __________________
Signature of Legal Guardian
Foto- und Filmerlaubnis
Photo and Video Permission
We require your permission to document your child’s development through photographs and videos.
Photos and videos may also be used for public relations purposes by the daycare facility and its provider. They will never be used for commercial purposes.
Images covered by this permission include photographs, graphics, drawings, and video recordings in which one or more children are individually recognizable.
Publications Within the Daycare Facility and by the Provider
Please indicate Yes or No:
- Development documentation for the child
- Mention of the child’s first name in another child’s development documentation
- Photos of the child (e.g., group photos, special events) may be shared with other legal guardians
- Photos displayed within the facility and visible to third parties
- Use of photos on the facility’s website
- Use of photos on the provider’s website
- Use of photos on the provider’s social media channels
- Use of online photo services for producing photos and photo products
Wichtige Hinweise zur Foto- und Filmerlaubnis
Important Information Regarding Photo and Video Permission (Page 2)
Publication in Digital Media
When images are published online, they may be accessed and stored worldwide.
Search engines may locate these images, and third parties may combine them with other publicly available information to create personality profiles.
Photos and videos published online may also be used by external providers for training AI image-generation models. This could result in generated images depicting faces from training datasets.
There is also a risk that images may be misused for creating deepfakes.
Once published online, complete control over further distribution, processing, or algorithmic use cannot be guaranteed.
Use of Online Photo Services
Digital photo development is now almost exclusively carried out through online photo services.
Image files may be transmitted to these providers for printing photographs or creating photo products (e.g., photo books).
Without consent, the facility may not be able to produce certain image-based materials, including development documentation.
Sharing Photos with Other Parents
Parents often wish to receive photos from events or everyday activities in the daycare. These photos may include images of other children, such as in group photos.
Consent
I/We consent to the processing of my/our minor child’s personal data to the extent indicated on page 1.
This consent may be withdrawn at any time with future effect, either orally or by email.
Place + Date: __________________
Signature of Legal Guardian 1 + 2
Information Obligations under Articles 13 and 14 GDPR
The controller responsible for processing the personal data of my minor child is:
State Capital Dresden
Municipal Daycare Services Dresden
Purpose of Processing
Personal data is processed solely for creating and using photo/video recordings in accordance with the granted consent.
The following data may be processed:
- Photos/images of the child
- Video recordings of the child
Data may be transmitted, where consent has been given:
- To the City of Dresden for publication in municipal media
- To other parents for remembrance purposes
- To media organizations for publication
- To online photo services for printing and creating photo products
Storage Period
The personal data will generally be stored for a maximum of two years after the childcare relationship ends and then deleted.
Rights of Data Subjects
You have the following rights under the GDPR:
- Right of access
- Right to rectification
- Right to erasure
- Right to restriction of processing
- Right to lodge a complaint with the supervisory authority
Abfrage der vormaligen Betreuung zum Stichtag 01.04.
Inquiry Regarding Previous Childcare as of April 1
Child Information
Surname: First Name: Date of Birth:
Primary Residence:
Street: House No.: Postal Code: City:
☐ No previous childcare attendance
As of April 1 of the Current Year
The child attended a:
☐ Daycare center
☐ Childminder/daycare provider
with _____ childcare hours per day.
Address of the daycare facility/provider:
- Street House Number Postal Code
Was this an integration placement under Social Code Book IX (SGB IX)?
☐ Yes ☐ No
As of April 1 of the Previous Year
The child attended a:
☐ Daycare center
☐ Childminder/daycare provider
with _____ childcare hours per day.
Address of the daycare facility/provider:
Street House Number Postal Code
Was this an integration placement under SGB IX?
☐ Yes ☐ No
Date, Signature – Legal Guardian 1
Date, Signature – Legal Guardian 2
The data is collected for the purpose of applying for state subsidies for childcare.
Berechnungsbogen
Calculation Sheet for Determining the Parent Contribution
Legal Guardian 1
Surname: First Name: Date of birth:
Street: House Number: Postal Code: City:
Telephone: Email:
Legal Guardian 2
(Fields to be completed if applicable)
Surname: First Name: Date of birth:
Street: House Number: Postal Code: City:
Telephone: Email:
All Children Living in the Household Must Be Listed
Child 1
- Surname First Name Date of Birth
Custody
(Proof required for sole custody)
☐ Guardian 1 ☐ Guardian 2 ☐ Joint custody
Type of Care
☐ Nursery/Childminder ☐ Kindergarten/After-school care ☐ None
Child 2
- Surname First Name Date of Birth
Custody
(Proof required for sole custody)
☐ Guardian 1 ☐ Guardian 2 ☐ Joint custody
Type of Care
☐ Nursery/Childminder ☐ Kindergarten/After-school care ☐ None
Child 3
- Surname First Name Date of Birth
Custody
(Proof required for sole custody)
☐ Guardian 1 ☐ Guardian 2 ☐ Joint custody
Type of Care
☐ Nursery/Childminder ☐ Kindergarten/After-school care ☐ None
Child 4
- Surname First Name Date of Birth
Custody
(Proof required for sole custody)
☐ Guardian 1 ☐ Guardian 2 ☐ Joint custody
Type of Care
☐ Nursery/Childminder ☐ Kindergarten/After-school care ☐ None
Declaration
The collection of the above data is carried out solely for determining the parental contribution using a data processing system of the City of Dresden.
All personal data is provided voluntarily.
I undertake to immediately report any changes that may affect the parental contribution.
Date, Signature – Legal Guardian 1
Date, Signature – Legal Guardian 2
SEPA – Lastschriftmandat
SEPA Direct Debit Mandate
Payee / Creditor
I/We authorize the State Capital Dresden – Municipal Daycare Services to collect payments from my/our account by direct debit.At the same time, I/we instruct my/our bank to honor direct debits drawn by the State Capital Dresden.I/we may request reimbursement of the debited amount within eight weeks from the debit date, subject to the terms agreed with my/our bank.
Creditor Identification Number: (not to fill out by you)
Personal identification number: (not to fill out by you)
Contractual Claim: Parent Contribution (Childcare Fees) (not to fill out by you)
Person Responsible for Payment
- Name First Name
- Street House Number Postal Code City
- Telephone Email
Account Holder (if different from payer)
- Name First Name
- Street House Number Postal Code City
- Telephone Email
Bankverbindung
Bank Details
Account Holder: __________________ ☐ Account holder is the same as the applicant
Bank: __________________ IBAN: __________________ BIC: __________________
Type of Authorization
☐ Recurring payments
☐ One-time payment
☐ Also applies to retroactive claims and ancillary charges
Date, Signature of Account Holder